Schaeppi Grundst\u00fccke:
\nDigital Change of Tenant Protocols & Property Status Reports<\/h1><\/h1><\/div>- <\/i><\/span>\n
100% paperless processes through digital transformation<\/p>\n<\/div><\/li>
- <\/i><\/span>\n
Complete data collection with integrated photo documentation, sketches, plans & maps<\/p>\n<\/div><\/li>
- <\/i><\/span>\n
PDF export of completed & signed protocols with automated email transmission<\/p>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div>
Schaeppi Grundst\u00fccke documents change of tenant protocols and condition reports of rental properties with HybridForms.<\/strong> Field teams capture data using the offline App on Windows tablets, benefiting from built-in features such as photos, sketches, biometric signatures & connectivity with other systems (ERP, SQL Server Reporting Services).<\/span><\/p>\n<\/div>HybridForms and digital forms in real estate management<\/h2><\/div>With the protocols for tenant changes and reports on the condition of buildings<\/strong>, Schaeppi Grundst\u00fccke has digitized and mobilized two central applications. Most of the forms are filled out during on-site appointments \u2013 the HybridForms App with its secure offline function guarantees uninterrupted work, even with poor or no Internet connection.<\/p>\nThe employees record the data with mobile tablets<\/strong>, supplement the protocols with detailed photo documentation, descriptive sketches, short voice memos and interactive maps. The forms are signed by hand directly on the device with a digitizer or finger gesture \u2013 the signature function of HybridForms stores the biometric characteristics in a privacy-compliant and encrypted manner.<\/p>\nThe completed logs are automatically sent to the customers\/tenants via email as a PDF file.<\/strong> Thus, they receive all the information for review and their personal filing without any delays.<\/p>\nHybridForms is the mobile extension for existing applications<\/strong> and integrates seamlessly into the company’s IT infrastructure. Existing systems are not replaced, but intelligently linked with each other and data is exchanged directly with third-party systems such as ERP solutions via interfaces. This means that defined form fields can be filled in advance, and the data from the completed forms can then be transferred back to the internal systems \u2013 for optimized processes.<\/p>\n<\/div><\/div><\/div>About Schaeppi Grundst\u00fccke Verwaltungen KG<\/h3><\/div>The Swiss company Schaeppi Grundst\u00fccke<\/strong> has been providing real estate services for over 80 years \u2013 for individual house owners, private and institutional investors, and tenants.<\/p>\nHeadquartered in Zurich, the company has offices in Basel and St. Gallen.<\/p>\n
Its clients include around 250 institutional real estate owners, 130 condominium owners’ associations and over 600 private individuals.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
End-to-end digital & mobile documentation of tenant change & building condition reports with HybridForms App & Software<\/h2><\/div><\/div><\/div>![\"Schaeppi](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2024\/09\/HybridForms-Protokoll-Mieterwechsel-Schaeppi-62.png\" "\\"Schaeppi")
<\/span><\/div><\/div><\/div><\/div>![\"Schaeppi](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2024\/09\/HybridForms-Protokoll-Mieterwechsel-Schaeppi-61.png\" "\\"Schaeppi")
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>![\"Adrian](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2018\/01\/Adrian-Gonzalez.png\")
<\/div>\n\u00bbHybridForms digitizes all data on site when a tenant changes. The previous paper version is replaced by electronic forms, damage can be recorded immediately and made available to all parties involved and our internal system.<\/p>\n
The forms are pre-filled with data from our system before they are used. Using standards allows me to create my own workflows and continue to use the data that is needed.\u00ab<\/p>\n<\/div><\/div><\/blockquote>
Adrian Gonzalez, Head of Information Technology<\/strong>, Schaeppi Grundst\u00fccke \u2197<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>![\"Logo](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2020\/06\/Logo-Schaeppi-Grundstuecke-20.png\")
<\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>![\"Digital](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2024\/09\/Form-Paper-Schaeppi-61.png\" "\\"Digital")
<\/span><\/div><\/div><\/div><\/div><\/div>Mobile forms & processes in real estate management: Standardized templates for structured processes, seamless documentation & adherence to compliance guidelines<\/h2><\/div><\/div><\/div>Problems and requirements of Schaeppi Grundst\u00fccke Verwaltungen<\/h3><\/div>Forms and data entry play an important role in all areas of real estate management \u2013 such as documenting issues in buildings, recording defects or confirming apartment handovers. Filling out the paper forms at the on-site appointments, typing\/scanning of the data in the back office subsequently was time-consuming and tied up additional personnel resources.<\/strong><\/p>\nIn order to avoid unnecessary work steps in the future, make data available to the entire team more quickly and make processes more efficient overall, Schaeppi decided to digitize the previously paper-based processes.<\/p>\n<\/div><\/div><\/div>
Solution with HybridForms already in the pilot project<\/h3><\/div>- <\/i><\/span>\n
Digitization workshop<\/strong> with analysis of existing processes, realistic planning of the digital transformation and advice on the selection of devices.<\/p>\n<\/div><\/li>- <\/i><\/span>\n
Design & implementation<\/strong> of the template for the mobile form application, advanced training for administrators.<\/p>\n<\/div><\/li>- <\/i><\/span>\n
Go-live<\/strong> directly after the successful pilot project with selected users.<\/p>\n<\/div><\/li>- <\/i><\/span>\n
Direct added value through secure enterprise features such as biometric signatures, photo documentation, freehand sketching and automatic PDF export.<\/p>\n<\/div><\/li><\/ul><\/div><\/div>
Learning and benefits in daily productive use<\/h3><\/div>- <\/i><\/span>\n
Significant savings<\/strong> due to structured data collection on site, fast availability of results without delays and without loss of information.<\/p>\n<\/div><\/li>- <\/i><\/span>\n
Complete protocols & high data quality<\/strong> through defined mandatory fields, logic and calculation functions, validation of inputs and help function.<\/p>\n<\/div><\/li>- <\/i><\/span>\n
Modern work & professional appearance at the customer<\/strong> \u2013 paperless processes in the office and field service for more sustainability.<\/p>\n<\/div><\/li><\/ul><\/div><\/div>More on the Pilot Project (PoC)<\/span><\/i><\/a><\/div><\/div><\/div><\/div><\/div>![\"Success](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2021\/12\/Success-Story-Schaeppi-01.jpg\" "\\"Success")
<\/span><\/div><\/div><\/div><\/div>![\"Success](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2021\/12\/Success-Story-Schaeppi-02.jpg\" "\\"Success")
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>HybridForms with secure technology & enterprise features for mobile applications and efficient collaboration in distributed teams in real estate management<\/h2><\/div><\/div><\/div>Photos & sketches<\/h3><\/div><\/a><\/div>- <\/i><\/span>Take photos with the tablet’s internal camera<\/div><\/li>
- <\/i><\/span>Add colored annotations directly on the images<\/div><\/li>
- <\/i><\/span>Create your own freehand sketches with the drawing function<\/div><\/li><\/ul><\/div>
Multimedia: Added value through photos, sketches, voice memos<\/strong><\/p>\n<\/div>Read more<\/span><\/i><\/a><\/div><\/div><\/div>
\nDigital Change of Tenant Protocols & Property Status Reports<\/h1><\/h1><\/div>
- <\/i><\/span>\n
100% paperless processes through digital transformation<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nComplete data collection with integrated photo documentation, sketches, plans & maps<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nPDF export of completed & signed protocols with automated email transmission<\/p>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div>
Schaeppi Grundst\u00fccke documents change of tenant protocols and condition reports of rental properties with HybridForms.<\/strong> Field teams capture data using the offline App on Windows tablets, benefiting from built-in features such as photos, sketches, biometric signatures & connectivity with other systems (ERP, SQL Server Reporting Services).<\/span><\/p>\n<\/div>
HybridForms and digital forms in real estate management<\/h2><\/div>
With the protocols for tenant changes and reports on the condition of buildings<\/strong>, Schaeppi Grundst\u00fccke has digitized and mobilized two central applications. Most of the forms are filled out during on-site appointments \u2013 the HybridForms App with its secure offline function guarantees uninterrupted work, even with poor or no Internet connection.<\/p>\n
The employees record the data with mobile tablets<\/strong>, supplement the protocols with detailed photo documentation, descriptive sketches, short voice memos and interactive maps. The forms are signed by hand directly on the device with a digitizer or finger gesture \u2013 the signature function of HybridForms stores the biometric characteristics in a privacy-compliant and encrypted manner.<\/p>\n
The completed logs are automatically sent to the customers\/tenants via email as a PDF file.<\/strong> Thus, they receive all the information for review and their personal filing without any delays.<\/p>\n
HybridForms is the mobile extension for existing applications<\/strong> and integrates seamlessly into the company’s IT infrastructure. Existing systems are not replaced, but intelligently linked with each other and data is exchanged directly with third-party systems such as ERP solutions via interfaces. This means that defined form fields can be filled in advance, and the data from the completed forms can then be transferred back to the internal systems \u2013 for optimized processes.<\/p>\n<\/div><\/div><\/div>
About Schaeppi Grundst\u00fccke Verwaltungen KG<\/h3><\/div>
The Swiss company Schaeppi Grundst\u00fccke<\/strong> has been providing real estate services for over 80 years \u2013 for individual house owners, private and institutional investors, and tenants.<\/p>\n
Headquartered in Zurich, the company has offices in Basel and St. Gallen.<\/p>\n
Its clients include around 250 institutional real estate owners, 130 condominium owners’ associations and over 600 private individuals.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
End-to-end digital & mobile documentation of tenant change & building condition reports with HybridForms App & Software<\/h2><\/div><\/div><\/div>
<\/span><\/div><\/div><\/div><\/div><\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n\u00bbHybridForms digitizes all data on site when a tenant changes. The previous paper version is replaced by electronic forms, damage can be recorded immediately and made available to all parties involved and our internal system.<\/p>\n
The forms are pre-filled with data from our system before they are used. Using standards allows me to create my own workflows and continue to use the data that is needed.\u00ab<\/p>\n<\/div><\/div><\/blockquote>
Adrian Gonzalez, Head of Information Technology<\/strong>, Schaeppi Grundst\u00fccke \u2197<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/span><\/div><\/div><\/div><\/div><\/div>Mobile forms & processes in real estate management: Standardized templates for structured processes, seamless documentation & adherence to compliance guidelines<\/h2><\/div><\/div><\/div>
Problems and requirements of Schaeppi Grundst\u00fccke Verwaltungen<\/h3><\/div>
Forms and data entry play an important role in all areas of real estate management \u2013 such as documenting issues in buildings, recording defects or confirming apartment handovers. Filling out the paper forms at the on-site appointments, typing\/scanning of the data in the back office subsequently was time-consuming and tied up additional personnel resources.<\/strong><\/p>\n
In order to avoid unnecessary work steps in the future, make data available to the entire team more quickly and make processes more efficient overall, Schaeppi decided to digitize the previously paper-based processes.<\/p>\n<\/div><\/div><\/div>
Solution with HybridForms already in the pilot project<\/h3><\/div>
- <\/i><\/span>\n
Digitization workshop<\/strong> with analysis of existing processes, realistic planning of the digital transformation and advice on the selection of devices.<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nDesign & implementation<\/strong> of the template for the mobile form application, advanced training for administrators.<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nGo-live<\/strong> directly after the successful pilot project with selected users.<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nDirect added value through secure enterprise features such as biometric signatures, photo documentation, freehand sketching and automatic PDF export.<\/p>\n<\/div><\/li><\/ul><\/div><\/div>
Learning and benefits in daily productive use<\/h3><\/div>
- <\/i><\/span>\n
Significant savings<\/strong> due to structured data collection on site, fast availability of results without delays and without loss of information.<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nComplete protocols & high data quality<\/strong> through defined mandatory fields, logic and calculation functions, validation of inputs and help function.<\/p>\n<\/div><\/li>
- <\/i><\/span>
\nModern work & professional appearance at the customer<\/strong> \u2013 paperless processes in the office and field service for more sustainability.<\/p>\n<\/div><\/li><\/ul><\/div><\/div>
More on the Pilot Project (PoC)<\/span><\/i><\/a><\/div><\/div><\/div><\/div><\/div><\/span><\/div><\/div><\/div><\/div><\/span><\/div><\/div><\/div><\/div><\/div><\/div>HybridForms with secure technology & enterprise features for mobile applications and efficient collaboration in distributed teams in real estate management<\/h2><\/div><\/div><\/div>
Photos & sketches<\/h3><\/div><\/a>
<\/div>- <\/i><\/span>Take photos with the tablet’s internal camera<\/div><\/li>
- <\/i><\/span>
Add colored annotations directly on the images<\/div><\/li>- <\/i><\/span>
Create your own freehand sketches with the drawing function<\/div><\/li><\/ul><\/div>Multimedia: Added value through photos, sketches, voice memos<\/strong><\/p>\n<\/div>
Read more<\/span><\/i><\/a><\/div><\/div><\/div> - <\/i><\/span>
- <\/i><\/span>
- <\/i><\/span>
- <\/i><\/span>