Release Notes: HybridForms 10.5 (October 2025)<\/h1><\/div><\/div><\/div>We are pleased to introduce the new version HybridForms 10.5. This release features a comprehensive redesign of the user interface, new options for centrally designing your forms, and important technical notes for existing installations.<\/span><\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div>Highlights of Version 10.5<\/h2><\/div><\/div><\/div>\n- Optimized UI design<\/a> & improved dark mode<\/li>\n
- Central theming configuration<\/a> for consistent form styling<\/li>\n
- Granular permission settings<\/a> for form creation & editing<\/li>\n
- Two-factor authentication<\/a> for secure ReachOut deliveries<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div>
Optimized redesign for better usability<\/h3><\/div><\/div><\/div>Since Version 10, UI themes Classic, Modern, and Dynamic<\/strong> \u2013 each available in Light, Dark, and Auto modes<\/strong> \u2013 have been accessible via the App settings. With version 10.5, the user interface has been further refined to noticeably improve the user experience:<\/p>\n\n- New color scheme & icons:<\/strong> Adjusted colors, clearer contrasts, and distinctive icons ensure a consistent appearance.<\/li>\n
- Revamped side menu:<\/strong> The new layout simplifies navigation and makes operation more intuitive.<\/li>\n
- Improved dark mode:<\/strong> The dark mode has been redesigned \u2013 ideal for mobile use and comfortable work in low-light environments.<\/li>\n<\/ul>\n
Target audience: All users.<\/em><\/p>\n<\/div><\/div><\/div>![\"HybridForms](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/HybridForms-Release-Notes-10-5-EN-UI-light-scaled.png\")
<\/a><\/span><\/div><\/div><\/div><\/div>![\"HybridForms](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/HybridForms-Release-Notes-10-5-EN-UI-dark-scaled.png\")
<\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Central theming for all forms<\/h3><\/div><\/div><\/div>With the new server-wide configuration via theming assets<\/strong>, you can design your forms efficiently and consistently:<\/p>\n\n- Central styling for all form definitions (instead of theming per form definition)<\/li>\n
- Quick configuration via the assets section in the Admin UI<\/li>\n
- Custom theming and individual adjustments via CSS variables for customer-specific design<\/li>\n<\/ul>\n
Target audience: Form template developers and system administrators.<\/em><\/p>\n<\/div><\/div><\/div>Developer Manual: Theming Assets<\/span><\/i><\/a><\/div><\/div><\/div><\/div><\/div><\/div>Notes for customers with existing custom theming<\/h3><\/div><\/div><\/div>If you already use custom styling in your forms<\/strong> (e.g., custom colors for required fields or menu entries), please note:<\/p>\n\n- The new styling rules also affect all existing individual designs.<\/li>\n
- Adjusting your custom styles to the new rules is necessary to avoid display issues.<\/li>\n<\/ul>\n
Target audience: Developers and administrators with existing form designs.<\/em><\/p>\n<\/div><\/div><\/div>Developer Manual: Migration notes<\/span><\/i><\/a><\/div><\/div><\/div><\/div><\/div>Granular permission settings: Create & Edit<\/h3><\/div><\/div><\/div>Based on frequent customer requests, the previous permission \u00bbmay start form\u00ab (in the template flags) has been split into two clearly defined permissions:<\/p>\n
\n- \n
\n- Create:<\/strong> Permission for groups or individuals to create new forms \u2013 and continue editing them.<\/li>\n
- Edit:<\/strong> Permission for groups or individuals to edit existing forms \u2013 without being allowed to create new ones.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
This differentiation allows for more precise control of roles and responsibilities<\/strong> \u2013 for example, in maintenance tasks or handovers within teams.<\/p>\nOne possible use case<\/strong> is that only specific individuals are allowed to initially create a form \u2013 while others may edit the tasks assigned to them, but cannot add new ones. Another scenario could be that, after a change in responsibilities, certain groups or individuals should no longer create new forms, but still be able to continue editing and completing their existing ones.<\/p>\nTarget audience: Administrators and those responsible for role & permission concepts.<\/em><\/p>\n<\/div><\/div><\/div>![\"HybridForms](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/HybridForms-Release-Notes-10-5-EN-Permissions.png\" "\\"HybridForms")
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>Two-factor authentication for ReachOut deliveries<\/h3><\/div><\/div><\/div>With ReachOut, pre-filled forms can be sent to recipients via a personalized link in an email<\/strong>. The link opens the form, which can then be completed and submitted \u2013 all without login.
\nStarting with Version 10.5, ReachOut now offers an additional layer of security, as forms can be additionally protected with a PIN<\/strong>:<\/p>\n\n- The recipient receives the personal link via email as usual.<\/li>\n
- Before opening the form, a PIN<\/strong> must be entered.<\/li>\n
- Access is limited to a maximum of three attempts<\/strong> \u2013 after which the link is locked<\/li>\n<\/ul>\n
This new feature enhances the security of sensitive data deliveries and protects against unauthorized access \u2013 especially relevant in areas with high data protection requirements.<\/p>\n
Target audience: All users sending or receiving ReachOut forms.<\/em><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div>New video feature<\/h3><\/div><\/div><\/div>In addition to the established media features<\/strong> \u2013 photo, sketch, map, and document upload \u2013 a video feature<\/strong> is now available.<\/p>\n\n- Videos can be recorded<\/strong> via your mobile device or uploaded<\/strong> directly \u2013 all within the HybridForms App.<\/li>\n
- A video editing feature<\/strong> will be available in an upcoming release<\/strong>, allowing you to trim videos by setting start and end points, while keeping the original file intact.<\/li>\n<\/ul>\n
The video feature supports visual documentation, condition reports, or evidence collection \u2013 for example, during maintenance, inspections, or audits.<\/p>\n
Target audience: All users \u2013 especially in field service, technical documentation, and on-site operations.<\/em><\/p>\n<\/div><\/div><\/div>![\"HybridForms](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/HybridForms-Release-Notes-10-5-EN-Video.png\" "\\"HybridForms")
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>Changelog for Version 10.5<\/h3><\/div><\/div><\/div>For full transparency and easy tracking, we provide a detailed changelog as usual:<\/p>\n
\n- All new features, optimizations, and bug fixes at a glance<\/li>\n
- Ideal for internal documentation and release planning<\/li>\n<\/ul>\n
Target audience: Project managers, developers, and IT documentation teams.<\/em><\/p>\n<\/div><\/div><\/div>View Changelog v10.5<\/span><\/i><\/a><\/div><\/div><\/div><\/div><\/div><\/div>Now available \u2013 for all platforms<\/h3><\/div><\/div><\/div>The latest version of the HybridForms App is now available for mobile devices running Android, iOS, and Windows<\/strong> in their respective app stores. The Progressive Web App (PWA)<\/strong> is accessible directly via your HybridForms Server \u2013 for web browsers on laptops and desktop PCs.<\/p>\nTarget audience: All end users and IT administrators.<\/em><\/p>\n<\/div><\/div><\/div>
We are pleased to introduce the new version HybridForms 10.5. This release features a comprehensive redesign of the user interface, new options for centrally designing your forms, and important technical notes for existing installations.<\/span><\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div> Since Version 10, UI themes Classic, Modern, and Dynamic<\/strong> \u2013 each available in Light, Dark, and Auto modes<\/strong> \u2013 have been accessible via the App settings. With version 10.5, the user interface has been further refined to noticeably improve the user experience:<\/p>\n Target audience: All users.<\/em><\/p>\n<\/div><\/div><\/div> With the new server-wide configuration via theming assets<\/strong>, you can design your forms efficiently and consistently:<\/p>\n Target audience: Form template developers and system administrators.<\/em><\/p>\n<\/div><\/div><\/div> If you already use custom styling in your forms<\/strong> (e.g., custom colors for required fields or menu entries), please note:<\/p>\n Target audience: Developers and administrators with existing form designs.<\/em><\/p>\n<\/div><\/div><\/div> Based on frequent customer requests, the previous permission \u00bbmay start form\u00ab (in the template flags) has been split into two clearly defined permissions:<\/p>\n This differentiation allows for more precise control of roles and responsibilities<\/strong> \u2013 for example, in maintenance tasks or handovers within teams.<\/p>\n One possible use case<\/strong> is that only specific individuals are allowed to initially create a form \u2013 while others may edit the tasks assigned to them, but cannot add new ones. Another scenario could be that, after a change in responsibilities, certain groups or individuals should no longer create new forms, but still be able to continue editing and completing their existing ones.<\/p>\n Target audience: Administrators and those responsible for role & permission concepts.<\/em><\/p>\n<\/div><\/div><\/div> With ReachOut, pre-filled forms can be sent to recipients via a personalized link in an email<\/strong>. The link opens the form, which can then be completed and submitted \u2013 all without login. This new feature enhances the security of sensitive data deliveries and protects against unauthorized access \u2013 especially relevant in areas with high data protection requirements.<\/p>\n Target audience: All users sending or receiving ReachOut forms.<\/em><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div> In addition to the established media features<\/strong> \u2013 photo, sketch, map, and document upload \u2013 a video feature<\/strong> is now available.<\/p>\n The video feature supports visual documentation, condition reports, or evidence collection \u2013 for example, during maintenance, inspections, or audits.<\/p>\n Target audience: All users \u2013 especially in field service, technical documentation, and on-site operations.<\/em><\/p>\n<\/div><\/div><\/div> For full transparency and easy tracking, we provide a detailed changelog as usual:<\/p>\n Target audience: Project managers, developers, and IT documentation teams.<\/em><\/p>\n<\/div><\/div><\/div> The latest version of the HybridForms App is now available for mobile devices running Android, iOS, and Windows<\/strong> in their respective app stores. The Progressive Web App (PWA)<\/strong> is accessible directly via your HybridForms Server \u2013 for web browsers on laptops and desktop PCs.<\/p>\n Target audience: All end users and IT administrators.<\/em><\/p>\n<\/div><\/div><\/div>Highlights of Version 10.5<\/h2><\/div><\/div><\/div>
\n
Optimized redesign for better usability<\/h3><\/div><\/div><\/div>
\n
<\/a><\/span><\/div><\/div><\/div><\/div><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Central theming for all forms<\/h3><\/div><\/div><\/div>
\n
Notes for customers with existing custom theming<\/h3><\/div><\/div><\/div>
\n
Granular permission settings: Create & Edit<\/h3><\/div><\/div><\/div>
\n
\n
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>Two-factor authentication for ReachOut deliveries<\/h3><\/div><\/div><\/div>
\nStarting with Version 10.5, ReachOut now offers an additional layer of security, as forms can be additionally protected with a PIN<\/strong>:<\/p>\n\n
New video feature<\/h3><\/div><\/div><\/div>
\n
<\/span><\/div><\/div><\/div><\/div><\/div><\/div>Changelog for Version 10.5<\/h3><\/div><\/div><\/div>
\n
Now available \u2013 for all platforms<\/h3><\/div><\/div><\/div>
![\"Download](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/Badge-Google-Play-EN-70.png\"){kind=icon}
<\/a><\/span><\/div><\/div><\/div>![\"Download](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2024\/12\/Badge-Apple-Store-EN-60.png\"){kind=icon}
<\/a><\/span><\/div><\/div><\/div>![\"Download](\"https:\/\/www.hybridforms.net\/en\/wp-content\/uploads\/sites\/3\/2035\/10\/Badge-Microsoft-Store-EN-70-1.png\"){kind=icon}
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