Mobile Form Processes for Real Estate & Facility Management

GDPR compliant digital collection of data – with App for Android, iOS, Windows & Web on all common end devices
Secure enterprise features – such as biometric signature, photo documentation, sketches, site plans, offline mode, PDF export
Integration of HybridForms into your existing systems – network data sets & applications intelligently instead of replacing them
HybridForms App & Software – platform independent mobile Client App & Software for server on-premises or in the cloud

Data collection with App as mobile extension of your existing applications & internal systems

Reliably correct and always available data on the condition of objects and the status of projects are the basis for economic success and compliance with legal requirements in the real estate industry and in facility management.
Data acquisition and documentation are thus central components of the daily work of many employees in the field and in the office.

With the HybridForms App & Software, they use the advantages of mobile smartphones and tablets for digital data capture and standardized documentation – user-friendly, secure and future-oriented.
You receive structured data and complete results, benefit from faster processes and more efficient work.

Use cases for mobile checklists & forms in the real estate industry and in facility management

Use cases mobile forms in real estate & facility management

Dynamic checklists for building inspections
Digital protocols for change of tenants & apartment handovers
Legally compliant documentation of object safety inspections according to official requirements (ISO, ÖNORM)
Complete recording & photo documentation of defects and damages in the house and building technology
Evidential documentation of fire protection inspections
Digital forms for safety at work & accident prevention
Traceable record sheets for tasks in facility management
Mobile recording of working times & activities in building maintenance
Standardized audits and test reports for compliance & quality management

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Structured data collection with App for complete & traceable inspection records – compliance compliant

Real estate & facility managers are responsible for large projects and the efficient handling of budgets and resources. Legal regulations require regular inspections of objects with complete logging.
In Austria, for example, these are the object safety inspections according to ÖNORM B 1300 for residential buildings and ÖNORM B 1301 for non-residential buildings with inspection of components and equipment in order to identify visible defects and changes in good time and to initiate appropriate measures.

Dynamic checklists with the HybridForms App support technical staff on site in the efficient and standardized processing of inspections, walk-throughs, inspection reports, condition reports and assessments. Form fields are displayed dynamically and only when they are relevant to the section in question – so checklists always remain intuitive and clear.

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Enterprise features in App & Software for digital forms, dynamic checklists & protocols

End-to-end digital

Mobile Forms Processes App & Software for Field & Back Office Team Collaboration

Android, iOS, Windows & Web

Cross-platform mobile working with flexible mix of end devices & operating systems

Photo documentation

Take photos with internal camera or upload files with date, time stamp, location

Automation & interfaces

Pre-filled form fields & data exchange with your existing systems, such as CRM, SAP, ERP …

Authentic signatures

Sign directly in the form with a digitizer, biometric data is captured & securely encrypted

Online & offline mode

Work without disruption even offline / without Internet access, with automatic data synchronization

Scan function, NFC & OCR

Scan barcodes, QR, NFC and ID cards, query directly in the mobile App, with OCR and validation of data

Live analyses & reports

Informed decisions through real-time analysis and visual evaluations with Business Intelligence (BI) / Excel

Modern working

100% digital on all major devices for Android, iOS, Windows & Web

Intuitive usage

Higher quality of captured data through smart input aids & optimal usability

More efficient processes

Optimized workflows through form automation & secure enterprise features

Better decisions

0% time delay due to availability of data in real time for QM & analysis

Mobile data capture directly on site – user-friendly, structured & integrated

Responsive Design: The display automatically adapts to all device classes, orientations and screen sizes. This means that the checklists & forms are always displayed optimally, including adaptive zoom.
Photo documentation: Issues such as defects can often be better documented with photos – taken with the internal camera or via file upload, with metadata such as date and time of the shot as well as location.
Scan data instead of typing it in: The intelligent scanning and OCR functions save valuable time. The data (meter reading, ID cards, etc.) is automatically recognized and inserted into the form fields in a structured manner.

Pre-filled fields: Form automation & workflows pre-populates content from third-party systems and displays it in defined fields – like for example comparative data from previous inspections.
Dynamic conditions: Form contents are only displayed if they are relevant for the respective section – depending on the object to be checked or the data entered (If/Then).
Integrated catalog service: Selection or drop down-lists can be filled by regular matching or manual import of tables, e.g. with street names, product lists, numbers or prices.

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Successful digitalization in property management and the sale & rental of real estate

»HybridForms digitalizes all tenant change data on location. The electronic form replaces the hard copy paper version we used in the past. Hence, damages can be recorded right away and the information can be made instantly available on our in-house system and to everyone involved. Even before they are used, the forms are filled using data from our system. The application of standards enables me to generate my own workflows and to continue to utilize the required data.«

Adrian Gonzalez, Head of Information Technology, Schaeppi Grundstücke | Switzerland

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