Schaeppi Grundstücke documents change of tenant protocols and condition reports of rental properties with HybridForms. Field teams capture data using the offline App on Windows tablets, benefiting from built-in features such as photos, sketches, biometric signatures & connectivity with other systems (ERP, SQL Server Reporting Services).
HybridForms and digital forms in real estate management
With the protocols for tenant changes and reports on the condition of buildings, Schaeppi Grundstücke has digitized and mobilized two central applications. Most of the forms are filled out during on-site appointments – the HybridForms App with its secure offline function guarantees uninterrupted work, even with poor or no Internet connection.
The employees record the data with mobile tablets, supplement the protocols with detailed photo documentation, descriptive sketches, short voice memos and interactive maps. The forms are signed by hand directly on the device with a digitizer or finger gesture – the signature function of HybridForms stores the biometric characteristics in a privacy-compliant and encrypted manner.
The completed logs are automatically sent to the customers/tenants via email as a PDF file. Thus, they receive all the information for review and their personal filing without any delays.
HybridForms is the mobile extension for existing applications and integrates seamlessly into the company’s IT infrastructure. Existing systems are not replaced, but intelligently linked with each other and data is exchanged directly with third-party systems such as ERP solutions via interfaces. This means that defined form fields can be filled in advance, and the data from the completed forms can then be transferred back to the internal systems – for optimized processes.
End-to-end digital & mobile documentation of tenant change & building condition reports with HybridForms App & Software
»HybridForms digitizes all data on site when a tenant changes. The previous paper version is replaced by electronic forms, damage can be recorded immediately and made available to all parties involved and our internal system.
The forms are pre-filled with data from our system before they are used. Using standards allows me to create my own workflows and continue to use the data that is needed.«
Capture multimedia content directly & without media discontinuity
An image (often) says more than many words: photos, sketches and voice memos are important components of comprehensive documentation during inspections and walk-throughs in buildings and facilities.
With the extended sketch function – with arrows, lines, shapes and freehand drawing pen in different colors and line widths – for drawings or annotations on photos, the team has an intuitive tool for quick visualization.