HybridForms: System Structure & Architecture

The system consists of a central server component, the HybridForms Core Server (SQL), and mobile HybridForms Client Apps for iOS, Android, Windows and Progressive Web App (PWA) for Web Browsers.

A HybridForms Server license is required to operate the server. A HybridForms User license (Client Access License / CAL) is required for each Client App user. The user licences are stored and administered on the HybridForms Core Server.

HybridForms Core Server supports a multi-system architecture (client, tenant). HybridForms Server is available in four editions: Professional, Business, Enterprise and Operator Edition. By default, one system is operated, the Operator Edition also supports multiple systems (operator mode with clients).

HybridForms Core Server

• System 1
  • Form Templates
  • Form Areas
  • Area 1…n | Form Items
• System 2 (only possible with Operator Edition) 
  • Form Templates
  • Form Areas
  • Area 1…n | Form Items
• System n (only possible with Operator Edition) 

Systems (Clients, Tenants)

Each system can be managed separately and used for different departments or clients. The advantage of the system concept is the granular and delegable »sub« administration by local / departmental administrators.

Templates

The form definitions (form data fields, layout etc.) are stored in so-called templates. Each system has its own set of templates. Templates are first created in the system by the HybridForms administrator, then assigned to the responsible developers and form designers for editing. Users and rights are also set by the administrator, as well as the allocation to an »area«.

Areas

Each template is assigned to an »area«. The areas are displayed in the mobile Clients Apps under the »Settings« options and are used to structure and display the available form types and templates.

Systems (Clients, Tenants)

Each system can be managed separately and used for different departments or clients. The advantage of the system concept is the granular and delegable »sub« administration by local / departmental administrators.

Items

The actual form data is stored as form elements (»items«) that are created from the template by instantiation (for example, manually by a user creating a new form in the HybridForms Client App).

HybridForms has several administration or access levels for different types of users:

Core Server Admin

The Core Server Administrator has access to all elements, especially the central server settings at the top level, as well as administrative access to all systems, templates and user licences. The Core Server Administrator can add systems and assign system administrators to them. He can assign user licences from the core user licence pool to a system and transfer free user licences of a system back to the core pool.

System Admin (Tenants)

A system administrator has access to all elements, templates and user licenses of the respective system. He can define areas, create form templates and assign the templates to developers and designers for editing.

Group Admin

This administrator manages the group functions (optional function: Group Portal for external groups and service partners for secure extranet access to your system).

Read Only User

These users have read-only access to all form elements of a specific form type or group.

Template Designer

The designers have access to the form templates assigned to them and can then edit the templates. However, they cannot change the area set for the respective template, nor can they view or change the access rights for the templates and forms.

Manage Catalogs

These users have access to the catalogues either on the Core Server or a specific system to administer the catalogue data. This data is then displayed in the corresponding selection fields of the form in the Client App.

Full Access (or Readonly Access) & API

They can access the programming interface for templates – in combination with either read only rights or full access rights in the HybridForms Admin App.

Standard User

The standard users are outside the administration hierarchy listed above, but are nonetheless shown here for the sake of completeness. The standard user can use the HybridForms App, create and access individual forms – assigned to him or a group he is a member of. He can also access the HybridForms Admin App, but only for his form elements and without administrative functions.