Mobile Form Processes for Energy Suppliers, Power Grid Operators & Public Utilities

  • End-to-end digital documentation – App for Android, iOS, Windows & Web on all common end devices

  • Pre-populated forms & process automation – Integration of data from third-party systems

  • Reliable Enterprise features – like workflow stages, kiosk mode, group portal, audit trail

  • Secure Enterprise Software – Server On Premises or in the Cloud

Networking instead of replacing: Direct information flow between mobile applications & central services

Data is the commodity of the digital age, so digitization of processes and connecting of data are top issues in the energy industry.
Those who want to continue to be successful in the market must react quickly and make informed decisions – based on current and valid data.

Structured data acquisition and digital documentation with the mobile HybridForms App directly on-site and central data management with the HybridForms Sync Server accelerate your processes.
You avoid unnecessary errors, cost-intensive delays and long-term competitive disadvantages.

Use cases for digital documentation in the energy industry

Use cases for digital form processes in the energy industry
  • Operation protocols for the maintenance and service of systems and grids

  • Inspection of facilities, gas and electricity meters

  • Status reports and evaluation of infrastructure

  • Documentation of damages in buildings and plants

  • Adaptive checklists for regular security checks

  • Energy consulting and sales in field service for end customers

  • Lead capturing and meeting notes on trade fairs

  • Audits and test reports in quality management (QM)

  • Business Intelligence analyses (BI) for individual/all locations

  • Traceable documentation of official requirements

  • Assign tasks and ongoing status analysis

Cross-platform collaboration in distributed teams in field service & back office

Cross-platform collaboration in distributed teams at energy service providers

Safety, reliability and transparency are important cornerstones of critical infrastructure and energy supply. Defined work processes, regular checks and the rapid repair of damages are crucial for the smooth operation of networks and facilities for power generation, grids, gas, wind and solar energy – but also innovation, quality and long-time safety.

Digital and structured documentation of all inspections, tasks, operations, processes and audits with HybridForms supports both field and office staff.

Reliable enterprise features and secure data – go digital!

Online & offline mode

Seamless switching between online and offline mode with automatic data synchronization

Scan function, NFC & OCR

Scanning (also offline) of barcodes, QR, NFC and ID cards, query directly in the app, with OCR and validation of data

Photo documentation

Take photos with internal camera or upload files with date, time stamp, location

Secure Group Portal

Management of external groups and service partners for secure extranet access to your system

Live analyses & reports

Informed decisions through real-time analysis and visual evaluations with Business Intelligence (BI) / Excel

Android, iOS, Windows & Web

Work across platforms, flexible mix of devices and operating systems

Workflow
& Stages

Editing and completion of forms in stages by different users with different visibility

Interfaces & legacy systems

Data exchange with existing third-party systems, such as CRM, SAP, ERP, … to HybridForms Server for SQL as sync hub

Lean Management: Optimized processes with paperless & structured mobile data acquisition

Save time

Optimize
procedures

25% faster processes with automation and enterprise data functions

Improve quality

Improve
data quality

50% fewer errors and higher data quality due to best mobile usability

Avoid delays

Avoid
delays

100% end-to-end digital workflows and data exchange with third-party systems

More business

Reduce
risks

More business through QM reports and BI analyses for informed decisions

Moving data – not paper: End-to-end digital and mobile

Field teams save valuable time by capturing data digitally with the mobile app on their tablets and smartphones. Secure and robust enterprise features such as offline mode, legally binding signatures, photo and drawing functions, pre-population of form fields and data exchange with existing internal systems help to optimize the entire process.

And best mobile usability ensures high quality of the captured data and is also decisive for the acceptance of the software by all users.

The result: fewer errors, better compliance, transparent processes – and more time for the essential core tasks.

Successful digitalization and automation for energy suppliers in practice

Netz Niederösterreich / EVN Group

»The new App offers users of gas systems, inspectors and also Netz NÖ very significant time and cost advantages and provides data security by avoiding transmission errors.

Data protection and information security requirements are also ensured.«

Dieter Pachler, MBA, Network Engineering Gas, Netz Niederösterreich GmbH / EVN Group | Austria
Daniel Zink, Energie Steiermark

»When servicing and maintaining natural gas pipeline systems, accurate documentation of the condition of the pipeline is of high significance for operational safety. With HybridForms, icomedias was able to offer us a solution that allows for a proper evidence and signature on site with all end devices used. The required documents are available in the system after completion and further maintenance steps can be initiated immediately. HybridForms offers an easy to handle method to further improve the operational safety of natural gas pipelines.«

DI (FH) Daniel Otto Zink, Technical Operation of Natural Gas Pipeline Systems, Energienetze Steiermark GmbH | Austria
Energie Steiermark: Measurement sheet for natural gas pipelines
E1: Interactive product configurator for energy consultants
Mario Kainz, E1 Wärme und Energie

»With HybridForms, we have finally found a tool for our field service to standardize and digitalize our checklists, forms and order documents, including signatures. The interactive product configurator provides our energy consultants with optimum support in compiling a tailor-made offer – directly during the meeting with the end customer on-site. And all this in a very appealing and user-friendly way.«

Mario Kainz, Controlling, E1 Wärme und Energie GmbH | Austria

How to reach your goal with HybridForms in safe steps

1: Free test account – Quick start with demo forms

You test the mobile HybridForms app with a number of demo forms from the field of energy suppliers, grid operators, municipal utilities, inspections and maintenance.

2: Analysis workshop – Digitization and Return on Investment

Our experts analyze your use cases and business processes for digital feasibility with HybridForms as well as security and economic efficiency gains.

3: Pilot project – Real-life test in your daily working environment

First results in just three weeks: We set up a complete pilot system for you and activate access for administration and multiple users. You work with your real form processes.

Moving data – not paper. Go paperless today!