ASFiNAG uses HybridForms on all freeways in Austria for mobile tasks and the documentation of operations: Planning for operation and maintenance takes place in the respective highway maintenance depots. The tasks are transmitted to over 600 employees for mobile processing and documentation on tablets without any loss of time.
HybridForms – Digital forms for critical infrastructure
In a joint project with ASFiNAG and VertiGIS (software producer asset management), the entire process of planning and mobile documentation of all operation and maintenance tasks was completely digitized. Regular tasks with templates (such as checks of water protection facilities, mowing of green areas, monitoring of overhead signposts and other objects, etc.) generate mobile checklist forms in HybridForms.
For best user acceptance and to avoid error-prone double entries, all available content is pre-filled in the checklists via form automation and interface. In the checklists, sections are dynamically expanded as needed – depending on the data entered.
Dynamic work checklists with intelligent enterprise functions and integrated process functions such as the recording of tasks support the mobile teams in their work. For example, seamless switching between offline and online mode, automatic data sync, geotagging of photos and ESRI GIS maps from MapOffice.
HybridForms supports AD/ADFS for authentication for correct user access to HybridForms according to IT security requirements.
»With the integration of HybridForms into the Electronic Operations Manual, upcoming tasks are now also available on mobile devices. The integrated GIS map function allows a user to immediately see where, for example, the water protection system to be inspected is located. A detected defect is documented by means of a photo, drawing function and description. With the integration of HybridForms as mobile components, there is no more media discontinuity – nothing stands in the way of end-to-end digitization in the future.«
»With the digital checklists, our numerous tasks on the road network – from regulatory relevant inspection activities to operationally necessary maintenance and service work – can be recorded clearly, simply and quickly and documented in an audit-proof manner.
Photos and annotations can be easily recorded via the checklists and used for further processing.«
Rapid Return on Investment
Around 100,000 inspection and maintenance processes are carried out on ASFiNAG’s freeways throughout Austria every year. The switch from paper-based data collection on site to end-to-end digital processes with HybridForms has had an immediate positive impact.
The advantages of this new way of working with mobile devices and digital checklists have become apparent immediately and quickly: Accelerated workflows, transparent processes, consistent data sets with photos.