Spital STS AG: Digitally documented Informed Consent

Protected kiosk mode for a special patient view of the form
Confirmation of consent by handwritten signature of the patient
Hygiene compliance through sanitizable Windows & iOS mobile tablets

Spital STS AG uses HybridForms to document patient information and consents in gastroenterology: all relevant data is recorded digitally with tablets and confirmed with authentic signatures.

HybridForms – Digital Forms for Healthcare

For patient information before gastroscopy examinations, Spital STS AG has implemented the digital consent form with HybridForms. Each form can be accessed in two views that are dynamically created by the system: In addition to the full view for health professionals (doctor), a protected kiosk mode for self-service (patient) can be activated via a button.

Protected kiosk mode for patients: Here, in addition to medical information, a short video on gastroscopy in general and a checklist with questions about pre-existing conditions, allergies and painkillers are visible. The patient can read through this information on the tablet without any hurry or time pressure and complete the data by herself/himself.

Unlocked standard view for doctors: As soon as the doctor then deactivates the kiosk mode on the tablet again using the PIN code, the view also changes automatically. Other sections, such as the consent form with the signature fields for the patient and the doctor, are only available in standard mode.

Customer story as PDF

About Spital STS AG

As a regional hospital center, Spital STS (Simmental-Thun-Saanenland) AG guarantees medical care for a steady resident population of over 130,000 people and the tourists in the region at the Thun and Zweisimmen hospitals in the Bernese Oberland (Switzerland).

More than 1,700 employees ensure the well-being of patients around the clock.

Over 16,000 inpatients are treated and over 190,000 outpatient visits are recorded each year.

www.spitalstsag.ch

Consistent digital documentation of the patients information and consent prior to a gastroscopy at Spital STS AG

Digitally documented patient information at Spital STS hospital

More about digital documentation in healthcare & research

»HybridForms can help us to close another gap on the way to a paperless hospital. Over time, we have added more and more mobile processes that we were able to digitize ourselves with this system.«

Dr Marc Oertle, Chief Physician and Medical Informatics at Thun Hospital, Spital STS AG ↗

»HybridForms simplifies the process of patient information and consents for examinations. Traditional paper documentation will be replaced by electronic forms, because these are readily available anywhere. The forms can be pre-filled with data from the HIS – this prevents errors and speeds up the process. The intuitive app allows anyone to use HybridForms without further training.«

Joël Stampfli, Medical informatics at Thun Hospital, Spital STS AG ↗

Spital STS: Digital transformation with HybridForms

Digital documentation in healthcare: More security, transparency and efficiency for clinical and administrative processes in medicine

Problems and requirements of Spital STS AG

The daily routine in the medical departments was characterized by a large number of paper forms that had to be printed out, then filled out by hand and finally transferred to the central internal databases.

This was a time-consuming and non-transparent process that led to a significant inefficient additional expense and, in total, took up a not insignificant amount of valuable physician working time.

Therefore, it was necessary to digitize and automate the previously mainly analog processes with the possibilities of new technologies. And at the same time, to relieve the scarce personnel resources – for more time for core tasks and patients.

Solution with HybridForms already in the pilot project

Digitization workshop with analysis of existing processes and interfaces, design of an immediately usable form prototype.
Secure pilot project on systems of Spital STS AG for use in real-life tests and in everyday clinical practice with selected pilot users.
Production implementation of the functions and digital form processes tested in everyday use directly after the pilot project.
Direct added value through secure enterprise features such as biometric signature, protected kiosk mode, structured data exchange with HIS.

Learning and benefits in daily productive use

Significantly accelerated clinical processes, fast digital availability of information, traceable processes at any time, evidence-proof protocols.
High quality of captured data with check on input, form automation with pre-populated fields, completeness check and help function.
Digital documentation with tablets without media disruption with compliance with strict hygiene regulations through the use of wipe-clean mobile devices.

HybridForms with secure Enterprise features, protected self-service mode for patients and advanced form view for medical staff in healthcare

Biometric secure signatures

Forms are signed by hand by patient and physician
Storing the biometric characteristics according to ISO 19794-7
GDPR-compliant encryption of biometric data on the device

Evidence-proof documentation: Authentically signed data

Health Level 7 / HL7-MD Interface for health data
Data exchange with synedra HIS/hospital information system
Creation of standard PDF/A documents for archiving

Optimized processes: More time for patients

Special view with restricted functions for patients
Intuitive handling & easy handling with tablet and form
Unlocking the kiosk mode with PIN code by the physician

Self-service: Dynamically adjusted display with automatic lock

More features

Digital transformation and integration into existing hospital information systems (HIS)

About 10.000 forms/month: ONE system – any number of form templates for different applications.

In addition to patient information for gastroscopy, Spital STS AG has implemented a number of forms for other areas, such as colonoscopy, radiology, gynecology and a health questionnaire.

The templates are created by the internal medical informatics team itself. The interactive HybridForms Designer is ideal for quick prototypes with low code, drag & drop and WYSIWYG preview.

Interested in further references for medicine & healthcare?

Request a demo