Critical Operations. Trusted AI.

Mobile Form Processes for Critical Environments.

HybridForms digitizes paper-based form processes and mobilizes them across all devices – fully offline-capable, securely integrated, and AI-powered. On-premises or in the cloud, without compromising data sovereignty.

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Trusted by Public Authorities, Energy Providers, Healthcare Organizations and Industry

Industries & Target Groups

Built for Public Authorities, Public Safety and Critical Infrastructure.

HybridForms specifically addresses two strategic segments: BOS (public safety organizations) and KRITIS (critical infrastructure operators). Both demand the highest standards of security, reliability and regulatory compliance.

Public Authorities & Public Safety

More than 15 German state police forces, the BKA and the P20 program of the Federal Ministry of the Interior rely on HybridForms. Police Online Reporting Portal, mobile incident documentation, ePolice and bidirectional specialist system integration – data-sovereign and regulatory-compliant.

Critical Infrastructure

Energy and grid operators such as Deutsche Funkturm, EVN and Energienetze Steiermark use HybridForms for inspection, maintenance and documentation processes – with full offline operation, NIS2 compliance and comprehensive data protection.

One Platform. All Devices. Fully Offline.

HybridForms runs as a native app on iOS, Android and Windows, as well as a Progressive Web App in the browser – with consistent functionality on every device, even without a network connection.

Full Offline Operation
Forms, catalogs and data are available at all times – automatic synchronization upon reconnection.
Security by Design
End-to-end encryption, AD/ADFS integration, complete audit trail – all data stays with the customer.
Seamless System Integration
SAP, ERP, GIS/ESRI, XPolizei, HL7 and other specialist systems – bidirectional and seamlessly integrated.
One-Time License, No Cloud Lock-in
Named-CAL licensing model – On-Premises, Azure or SaaS. Full flexibility in deployment.

All Features

TRUSTED.AI – ASSISTIVE AI

AI On-Premises. Data Sovereign. No Compromises.

HybridForms Trusted.AI is the embedded AI stack for security-critical environments – fully operable On-Premises, no uncontrolled training with process data, no US providers, no internet access for the LLMs.

The AI assists users contextually before, during and after data entry (AI Assisted Pathway). The human makes the decision – the AI provides the basis and verification.

Digital AI Sovereignty
Full control over AI infrastructure. LLM versions fixed, no external data flows.

AI Security by Design
Two-layer architecture with 2nd AI Guard against prompt injection and data leaks.

EU AI Act – Minimal Risk
Classified as Minimal Risk (Art. 69) or Transparency (Art. 52). Purely assistive use, humans decide.

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AI Features (Selection)

Image & Document Analysis
Description of photos and PDFs, consistency checks, threat detection.

Audio & Video Transcription
Transcription via Whisper, summarization, security flagging.

Intelligent Pre-filling
Process selection and data pre-population based on inputs.

Compliance Check
Verification against occupational safety requirements, matching with norms and regulations.

Meter Reading Detection
Reading of electricity, gas and water meters from photos, condition analysis.

Report Digest
Summarization of reports, protocols and form data to the essentials.

Core Features

Enterprise-Grade Features for Critical Field Processes.

From biometric signatures to GIS integration – HybridForms bundles all tools for mobile form processes in one platform.

Robust Offline App
Seamless online and offline operation with automatic data synchronization – reliable even in signal-dead zones.

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Biometric Signature
Handwritten signatures GDPR-compliant encrypted (AES-256/RSA), compliant with eIDAS 910/2014.

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Workflow & Stages
Multi-stage form processes with multi-device support, group checkout, and automatic PDF and email output.

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Dynamic Maps & GIS
Integration of professional GIS/SDI servers (ESRI/ArcGIS, Open GeoSERVER) directly into form processes.

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Kiosk Mode
Role-based form views for self-service – reduced patient view, PIN-protected full access.

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Web Forms & ReachOut
Anonymous web forms without app installation – powering the Police Online Reporting Portal and digital citizen portals.

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Customer Voices

What Customers Say About HybridForms.

»We gain time and quality through the immediate, simple and intuitive recording on site using tablets and smartphones. We can avoid multiple entries, and our colleagues are inspired by the technology. In short: HybridForms is flexible, simple, and reliable!«

Ralf Stoll, Executive Chief of Police, Ministry of Interior, Infrastructure and Sports, Saarland | Germany

»When replacing gas meters, we were able to optimize the administrative process by 60% through digitization with HybridForms and achieve court-proof digital documentation of the system status for more operational safety.«

DI (FH) Daniel Otto Zink, Technical Operation of Gas Pipe Systems, Energienetze Steiermark GmbH | Austria

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Security Audits & Certifications (Selection)

· PwC – Full System Penetration (2023)

· TÜV-Süd – Full System Penetration (2024)

· Deutsche Telekom Security Checklist

· BSI Security Checklist (ongoing)

· WAI/BITV Accessibility

· GDPR · NIS2 · eIDAS · EU AI Act

Your form processes. Digitized. Offline-ready.

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